Information for new board members

Committee Meeting 2019-04-11 (2019-04-12 in Australia)

The meeting will take place at 20:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

Feel free to add a business item within the acceptance period of 48 hours or your question to the board below. Non-committee Members: Committee may choose to convert any business proposed as a question in the questions section.

Premeeting

  1. Minutes author prepares the minutes from 28 February and the minutes from the last meeting

  2. Minutes author prepares the actions from meeting and actions overview. All action owners to update.

  3. Minutes author puts motion m2018MMDD.1 to accept the minutes from the last meeting.

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting
    2. Who is making minutes?
    3. Is there a timelimit? Who is time keeper?

    4. Accept the minutes from the last meeting and the minutes from February 28th.

    5. Chair asks whether cacert-board-private or cacert-board maillist includes any items that need to be disclosed to Members.

    6. Chair points actions from last meeting to the meeting, and asks for discussion.

    Election pledge: The outgoing committee has initiated various measures to get the finances under control. In addition, it intends to bring CAcert to Europe in 2019 (preparations are underway to do it with no need to change policies). This means that there will be an SGM in the first half of 2019 anyway. Then it could be decided: - relocate and continue - or wind up. By then it should have become apparent whether we have got the finances under control. For possibilities, see: https://wiki.cacert.org/Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2018-03-01/ideas

    Secretary's pledge: "(if) each board member is willing to do about 10% more during this transition period (he has) time to prepare statutes (for Switzerland) and (prepare the) SGM."

    Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!

  2. Business
    1. Association
      1. GDPR Data protection officer

        • nomination in case of the withdrawal of the United Kingdom from the European Union, which is scheduled to take place on 29 March 2019 at 11 pm local time, which can still be postponed or cancelled at short notice (as our data protection officer is an English resident). more (board only) (Etienne)

    2. Future
      1. Grants: open and new inquiries (BDMC)
        1. Linux Australia (BDMC)

        2. open and new inquiries we have now for month 46 ideas. Each of us has to take one per month to apply, as having the ideas only in the wiki will never bring some funds. (updates from Brian, Frédéric, Frédéric, Etienne, Peter, Peter, Ross)

      2. Formal documented plan for our future (needed by both CAcert and people giving us money) (Brian, Peter M)

      3. Board 2019/20
      4. Domicile
      5. SGM/AGM 2019
    3. Finances

      1. Westpac (Kevin, Peter M, Dirk; update)

      2. Membership fees 2018 (and before) (Frédéric G, update)

      3. Mailings to World community, Swiss community, coordination different mailings (secr./treas.) (Etienne, Brian)

    4. Software

      1. Bug 1305: New root (update) (update by Ted)

      2. Root Certificate Class 3 (end of life) (update by Brian)

      3. Bug 1260 (and sub bugs 144x): PHP/Software (update Brian, GuKK, Peter M)

      4. other (new/pressing/...)

    5. Dummy project (update by Alex, FD)

    6. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    7. et cetera

    Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here

  3. Question Time

    1. Question One added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting (Wed/Thu 20 GMT = 22 FR/CH = 15 NY = Thu/Fri 06 AEST)
    2. Agree on dates for the meetings until the end of March
      • Suggestion for the following meetings (given in UTC, in Australia the follwing morning)

        11 April 2019 (clock change in NY 10.3./EU 31.3./NSW 7.4. that means: one hour earlier for Australia (06:00) and one hour later for Central Europe (22:00) Propositions for a better time frame are welcome.) 02 Mai 2019 23 Mai 2019 13 June 2019 04 July 2019

    3. Chair closes the Committee Meeting

Logfile

Logfile from meeting 2019-04-11

Minutes

Minutes will be written once the meeting is finished, with tasks listed in action items and Actions of this document.

Present: President, Secretary

Apologies:

Missing:

Guests: Egal

Preliminaries

There was no quorum, but the Software Lead was present. So we used the time to share information.

Business

  1. Our new roots are finally implemented. However: some fine tuning is to be done within the next days. Great work done by a small team of developers and an other small team of reviewers. We should document it, as we'll need it in around 2 years again.

  2. The president sent a news letter to all Inc. members this morning with some good news and others: [https://lists.cacert.org/wws/arc/cacert-members/2019-04/msg00000.html] We only have a raison d'être when people know that we exist, that things are moving forward and what is going on.

  3. We are not happy with the time frame for our meeting. During summer in the North (US/EU) and winter in the south (AU), it is very early in Australia and late in Europe. Better ideas are welcome. If the Australians announce their participation, they can join half an hour later (and we will do the preliminaries without them) - in the worst case, we will start without a quorum, when we say, that one or two will join at 6:30 (AEST).
  4. Next bugs we shoud focus are the CRL-things (counter and size) and the PGP-stuff. Egal would do the php-code-update after the CRL-thing, as the php-code-update needs a lot more time to review.

Question Time

Closing

The secreatary will send an invitation for Thursday in a fortnight to do the real meeting of today, as in one week time are Holy Thursday and Good Friday - the latter the highest religious holiday for our Protestant members.

Motions

Actions

Who

Status

Action

Minutemaker

wip

prepare Agenda and Minutes for the next meeting

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2019-04-11 (last edited 2019-04-23 21:05:14 by EtienneRuedin)