Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/Overview

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Explanation of Meeting Agenda & Minutes of the Committee

This page serves for explanation purpose only, don't put any businesses in agenda part 2. Business!
General Rules and Meeting Process gives a detailed overview about organizational aspects of CAcert Inc. Committee / Board Meetings.
The Agenda and its elements, as 1. Preliminaries and 4. Closing, the stuff that happens in every meeting. For working purpose, the Committee members should add their issues into the section 2. Business, other Community Members can add questions into 3. Question Time.

Bi-Weekly Committee / Board Meetings
- Committee / Board members are responsible themselves to attend at due date, in due time at the right place. - No special invitation!
- Date: Every 1st and 3rd Sunday, each month
- Time: 21:00 UTC
- Place: CAcert.org IRC - Channel #board-meeting
Agenda
- Closing 48 hours before meeting start
- All later added businesses and community questions needs agreement of all attending committee / board members. Reason: Members are expected to attend the meeting well prepared.
Preliminaries
- Chair opens the meeting.
- Accept the minutes of the last meeting.
- Ratify the motions made since the last meeting.
Chair, president or vice-president, is expected to moderate the meeting
- Only board members may speak,
- All other Community Members having comments or questions, please add or ask your question at Question Time or /msg a board member or ask in CAcert.org IRC Channel #cacert
Closing
- Confirm next meeting date and time.
- Chair closes the meeting
Transcript of Meeting
- Will be added in the same Wiki page as Agenda, e.g.: Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/YYYYMMDD within 1 hours after meeting closing.
Minutes of Meeting
- Will added in the same Wiki page as Agenda, e.g.: Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/YYYYMMDD within within 48 hours after meeting closing.

Template Next Meeting serves as easy to use tool for Committee / Board Meeting preparation

This is the part that changes every time. Put your businesses: Agenda - Committee Meeting - YYYY-MM-DD - 21:00 UTC on Meeting Agendas & Minutes by using / copy & paste Template Next Meeting
Example:
2.1. Business One added by YourName - Comment: Replace "Business One" by Title of Business and add your Name
- Additional Inputs - Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

Let's take questions from the Community! Thus, this part changes every time, upon questions or item of business to suggest by CAcert.org Community Members.
Example:
3.1. "Question One" added by YourName - Comment: Replace "Question One" by Your Question and add your Name
Note: The term "Question Time" comes from the English Parliamentary tradition. Found there, any Member of the Parliament can rise and ask questions of the Ministers. In this way, the Ministers cannot suppress difficult issues by not letting them onto the Agenda.
more about Question Time - source: en.wikipedia.org

4.1. Confirm next meeting: 1st or 3rd Sunday of the month, 21:00 UTC, or any date all committee /board members agreed on in due time
4.2. Chair closes the meeting close.
4.3. Add Meeting Transcript in the same Wiki page as Agenda, e.g.: Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/YYYYMMDD

Text / Your Statements, thoughts and e-mail snippets, Please

Text / Your Statements, thoughts and e-mail snippets, Please

Category or Categories

CategoryBoardMinutes

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/Overview (last edited 2009-12-10 10:44:40 by hugi)