Committee Meeting 2017-03-08

Committee Members: feel free to add business items within the acceptance period or your question to the board below. Others: add a question to the questions section.

Premeeting

  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the action items. All action owners to update.

    2017-01-02

    Update Action Items List

    Secretary

    {0}

    2017-01-11

    Permission preview

    Brian & sub-committee

    January

    {0}

    2017-03-01

    Answer to blog questions

    Brian

    06.03.2017

    {0}

    2017-03-01

    Draft letter to arbitration

    Etienne

    06.03.2017

    {+}

    2017-03-01

    Contact Piet for clarification needs and wishes

    Gero

    06.03.2017

    {*}

    2017-03-01

    get in touch with committee candidates

    Etienne

    06.03.2017

    {0}

    2017-03-01

    Minutes March 1st

    Etienne

    06.03.2017

    {+}

  3. Minutes author puts motion m2017xxxx.y to accept the minutes

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting
    2. Who is making minutes?

    3. Accept the minutes from the meeting 01-03-2017.

    4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    5. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

    6. Chair introduces the URL of action items to the meeting, and asks for discussion.

  2. Business

    Acceptance of Businesses no later than 48 Hours before beginning of Committee Meeting!

    1. Arbitration
      1. Resignations
      2. DRO
        • Letter to arbitration concerning new DRO, following discussion in the last meeting. Draft will be sent to the committee members trough board-private-list.
      3. General Situation
    2. Community
      1. Vacancies
        1. Software Assessor
    3. Committee
      1. Key person list
        • Who will/should take over the responsibility? Decision.
      2. Vacancies (all)
        1. Committee (candidates from Australia)
          • Information, state of things. If applicable, election.
        2. P.O. (candidates from New South Wales)
          • Information, state of things. If applicable, election.
      3. Agenda items (Gero)

        • "Regular agenda item disclose items from board-private: For improvement of our meeting I see a need to define the way to deal with this item. Often I hesitate to simply list all topics because someone might consider emails as too sensitive for disclosure, are has other plans with it." Proposition to disclose topics of emails from non-board (if more than a notice with unspectacular content) and results from internal discussion when state comes near to proposal. (link

    4. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    5. et cetera
  3. Question Time

    Questions from CAcert.org Community Members may be added until beginning of Committee Meeting! As well, questions may be asked at "Question Time", without adding those Questions here prior to the meeting.

    1. Question One added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting
    2. Chair closes the Committee Meeting

Minutes

There was a previous meeting the same day 15 minutes before the main meeting. Agenda and minutes see 2017-03-08-bis.

Present: Brian, Dirk, Etienne, Gero; Guest: Eva

  1. Preliminaries

    1. Chair opens the Committee Meeting at 20.11 GMT, as the previous meeting took some minutes more time.

    2. Etienne ist taking the minutes for the first time, as he has to leave earlier.

    3. The committee accept the minutes from the meeting 01-03-2017.

    4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    5. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet. There are some administrational mail from the secretary at board private (e.g. whom to contact within CAcert) and a short discussion about how to answer Mark D., which means: nothing to publish now.

    6. Chair introduces the URL of action items to the meeting, and asks for discussion.

      • Work is in progress. Secretary started to get in touch with candidates, for the permission review the president is just doing it within bugs, treasurer

  2. Business

    • Chair is handed over to the vice president.
    • Community
      1. Vacancies
        1. Software Assessor
          • As was discussed in the last meeting, Dirk A. could be nominated to this position. At the moment he is president of CAcert Inc.. The committee remembers a long conversation where we were told that someone on the Board could not be involved in another management position. It remembers also the ruling regarding separation of powers. As committee and team leads are both in the executive branch, this alone isn't a conflict. The question is, whether too much power is concentrated. On the other hand, is anyone else qualified to be Software Team Lead? Or, could someone else become qualified in a reasonable time? It looks, that (a) nobody is volunteering to do so (Ted asked without significant responses), that (b) currently we're quite low in software assessors, that (c) to get new software-assessors they need to pass an ABC and (d) as we don't know it this is currently possible for software. Furthermore, (e) there are no candidates. Considerating all this, nominating Dirk does not prevent following the path to seek for more software assessors and clarifying whether ABCs are possible. We remember, that Dirk agrees to notify about assessments, so, the committee has the opportunity to check the results for "misuse of power", and we should try to actually check it. Then a possible conflict is addressed. It's at least an intermediate solution. Dirk left the meeting. The committee accept: "that we nominate Dirk Astrath as Team Lead for Software Assessors." Dirk joins the meeting again.
    • Arbitration
      1. Resignations
      2. DRO
        • Letter to arbitration concerning new DRO, following discussion in the last meeting. A draft was sent in an e-mail "no new DRO" to the committee members trough board-private-list. The secretary will rewrite the letter with the suggestions from the other committee members he receives until saturday, resend it to them and if OK sent to arbitration on sunday evening.
      3. General Situation

        • Situation in arbitration (number of active/passive arbitrators) mail from 11.2.2017 (not accessible for not committee members) The committee received an email about the current situation in arbitration. The email lists 4 arbitrators left which were active in the last 3 years. It was suggested, that the committee could get in touch and ask to become more active. For others, this is very delicate, when executive ask something to the judiciary. The question was raised, how long does it take to take a willing candidate from start to Arbitrator? It is proposed, that the committee collect ideas on board-private-list, as the letter was sent to board-private. The author of the initial e-mail ask to do so on board-public-list, but refuses, that the committee publish the initial text. It should be the author or an arbitrator of a case about privacy to decide, said the author. As the author insists, that the letter was meant as information, the committee stops any discussion or action.

    • Committee
      1. Key person list

        • Who will/should take over the responsibility? Decision. -> Resheduled

      2. Vacancies (all)
        1. Committee (candidates from Australia)

          • Information, state of things. If applicable, election. -> Resheduled

        2. P.O. (candidates from New South Wales)

          • Information, state of things. If applicable, election. -> Resheduled

      3. Agenda items (Gero)

        • "Regular agenda item disclose items from board-private: For improvement of our meeting I see a need to define the way to deal with this item. Often I hesitate to simply list all topics because someone might consider emails as too sensitive for disclosure, are has other plans with it." Proposition to disclose topics of emails from non-board (if more than a notice with unspectacular content) and results from internal discussion when state comes near to proposal. (link -> Resheduled

  3. Closing (A)
    1. Agree on date of the next Committee Meeting

      • As Gero is not available on Wednesday, 15th, he will send a doodle. The next meeting will be next week. To many task have to be done until the end of the month.

(end of minutes written by Etienne)

  1. Question Time
    • Follows the questions from the floor and the answers given in the meeting. Between brackets more explications, that were not given in the meeting, as the person that could give the answers has allready left the meeting or some research had to be done.
    • Why are there minutes that a new member was accepted, but no motion about this?
      • There was a motion, but not in vote bot at the moment. (secretary)
    • Why not?
      • (CAcert struggle some technicals issues. For details, see the bug tracker. As discussed in this meeting, we're currently quite low in software assessors. So in the committee, some task are shared, as it is not possible for every member of the committee to access the vote bot.)
    • When will you discuss about move again? if there is no further discussion at PolG that will not be the basis for the move.
      • The Committee is prepared to answer that question with no notice. We will consider an answer and respond at a later date. (vice president)
      Furthermore, there was a discussion between the vice president and Eva about the move from CAcert.
  2. Closing (B)
    1. Chair closes the Committee Meeting at 23:10 GMT

Motions

=== Actions ===not ready yet .....

See next meeting.

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2017-03-08 (last edited 2017-04-13 01:58:56 by BrianMcCullough)