Committee Meeting 2017-03-01

Committee Members: feel free to add business items within the acceptance period or your question to the board below. Others: add a question to the questions section.

Premeeting

  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the action items. All action owners to update.

    2017-01-02

    Update Action Items List

    Secretary

    {0}

    2017-01-11

    Talk to Ian -- Contacted

    Vice President

    January, 18th

    {0}

    2017-01-11

    Permission preview

    Brian & sub-committee

    January

    {0}

    2017-02-08

    Update Minutes 18-01-2017

    Gero

    {+}

    2017-02-08

    Update Minutes 01-02-2017

    Gero

    {+}

    2017-02-08

    Minutes

    Brian

    February, 15th

    {+}

    2017-02-08

    recontact Australians

    Etienne, Gero

    {+}

  3. Minutes author puts motion m2017xxxx.y to accept the minutes

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting
    2. Who is making minutes?

    3. Accept the minutes from the meeting 18-02-2017.

    4. Accept the minutes from the meeting / 01-02-2017.

    5. Accept the minutes from the last meeting / 08-02-2017.

    6. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    7. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

    8. Chair introduces the URL of action items to the meeting, and asks for discussion.

  2. Business

    Acceptance of Businesses no later than 48 Hours before beginning of Committee Meeting!

    1. Arbitration
      1. DRO (Brian)
        • Maybe further results of communication with Ian (first results were communicated at 08-01-2017 during the meeting)
      2. Resignations
      3. General Situation
    2. Community
      1. Vacancies
        1. Software Assessor
        2. Question from Meeting 2017-01-02 (to be continued) (by dirk)
    3. Committee
      1. Key person list (who will/should take over the responsibility?)
      2. Vacancies (all)
        1. Committee (candidates from Australia) more text needed
        2. P.O. (candidates from New South Wales) more text to be added
      3. Agenda items (Gero)

        • "Regular agenda item disclose items from board-private: For improvement of our meeting I see a need to define the way to deal with this item. Often I hesitate to simply list all topics because someone might consider emails as too sensitive for disclosure, are has other plans with it." Proposition to disclose topics of emails from non-board (if more than a notice with unspectacular content) and results from internal discussion when state comes near to proposal. (link

      4. Association
        1. Accept xxx as a new member

    4. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    5. et cetera
  3. Question Time

    Questions from CAcert.org Community Members may be added until beginning of Committee Meeting! As well, questions may be asked at "Question Time", without adding those Questions here prior to the meeting.

    1. Question One added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting
    2. Chair closes the Committee Meeting

Minutes

Present: Brian, Dirk, Etienne (Minutes), Gero ; Guest: Eva

  1. Preliminaries
    1. Chair opens the Committee Meeting
      • Dirk open the Meeting at 20 GMT and ask if Brian could chair the meeting, so he could continue with CAcert-software. Brian accept and chairs the meeting.
    2. Who is making minutes?
      • Etienne is making minutes.
    3. Accept minutes

      • The committee accept the minutes from January, 18th, February, 1st and February 8th. This minutes can be found here: Jan., 18th, Feb., 1st, Feb., 8st (as in the agenda was some miss spelling in the links).

    4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

      • There was an email by Alexander B. with some comments of the last recent blog-entry. The committee will answer to this questions, as they are common to many of the members. Brian will write an answer (draft) and ask some experts to check it for accuracy.

    5. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.

  2. Business

    1. Arbitration
      1. DRO (Brian)
        • Brian has talked again with Ian on this subject, and he feels that he does not have the time just now to do this justice. The committee will communicate this to arbitration. The secretary writes a letter (draft). The members of the committee will carefully think about the situation and prepare notes and questions for a future meeting.
      2. Resignations
      3. General Situation

        • Committee received an internal document about the situation in arbitration, including number of active/passive arbitrators mail from 11.2.2017 (not accessible for not committee members). The members of the committee will carefully read this document and prepare notes and questions for a future meeting. Moreover Eva would like to become an arbitrator again. She is still disappointed that the committee thought it was necessary to accept here resignation. Furthermore, Eva gave some information about the arbitration list. It is a closed list that was managed by DRO. Currently there is nobody left from arbitration who can access it as list manager, only infrastructure can adminstrate it. Arbitrators, case managers, some former arbitrators and Ian seems to have writing access at the moment.

    2. Community
      1. Vacancies
        1. Software Assessor
          • Ted asked within the software-mailinglist Dirk to becoming software team leader, but there were no answers by other software-assessors. So Dirk suggest, the committee should give them another week to answer and decide next week if nobody complains. Before deciding, the committee will also think, if this will fall into the "two hats" rule or not.
    3. Committee
      1. Key person list
        • According to SP it is boards responsibility. Maybe it is better to have someone else to handle it, as committee members are those who switch the most and continuation is needed. The secretary could take care of the key persons list, but he cannot send it encrypted. The president could do it, as he is on the list also because of other roles. The decission is recessed.
      2. Vacancies (all)
        1. Committee (candidates from Australia)
        2. P.O. (candidates from New South Wales)
          • Both topics from vacancies are handled together. We had a good response, but it seems that the committee's idea to ask them to "apply" on board-public was not the best. It is proposed that someone from the committee get directly in contact with them, starting from the most interested we have the needed number. As the secretary was in contact with most of them directly before, it makes sense, as this would be him again, in consultation with other members from the committee as he did before. We have to act immediately, as time is flying.
  3. Question Time
    1. "Why is one person selecting who will be next board member and one alone?"
    2. "Where is any second pair of eyes?"
      • Answer for both questions: I don't see it as a fact that it is one person who will select next board members. It is not one member, who will select new board members. It is one person to contact them directly. We clarify by email how we as board can proceed after the next round of feedback. To accept new Inc. members and (later) board-members we need motions and therefore a single member cannot decide.
    3. "Where is documented who was approached under what conditions?"
    4. "Who checked that it was done accordingly?"

      • Due to more than a long dozen comments from the floor, these two questions get lost in the shuffle and where not answered. One comment was: "Also nothing is written in public, even after my last mail", even the committee published the whole communication, with exception of the of acknowledgements of receipt, as PDF attachment on this wiki page on February, 16th (two weeks before the comment was made). The same day was a message on the board public mail list that explained the situation. Furthermore, the committee provided information about the steps it did and it's intentions in the minutes from January, 18th an January, 2nd.

  4. Closing
    1. Agree on date of the next Committee Meeting
      • The next meetig would be at March, 8th, at 8 p.m. Greenwich Mean Time.
    2. Chair closes the Committee Meeting after half an hour question time at 22:30 GMT.

letters_to_australians.pdf (added February 16th)

Motions

Actions

.....

See next meeting.

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2017-03-01 (last edited 2017-03-03 20:57:09 by EtienneRuedin)