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Committee 2014/2015 Meeting #6 (planned for 2015-09-06)

(Don't be confused about the "#6" in the title. Starting with 2015 the naming of agendas changed. Please refer to Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/ for previous meetings of the committee for 2014/2015.)

The meeting will take place at 19:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

Committee Members: feel free to add a business within the acceptance period or your question to the board below.

Others: Add a question to the questions section. Your question may be copied to "business" before closing of the Agenda or as a late item in the beginning of the meeting.

All: If items are added to business or questions please take care, that you and the committee are prepared before the meeting to avoid long discussions. Each item should be handled during the meeting within in reasonable time (e.g. 15 Minutes per item). If an item on the Agenda takes too much time, chair may defer this item to the end of the meeting or adjourn it to the next meeting.

Premeeting

Minutes author prepares the minutes from the last meeting
Minutes author prepares the action items. All action owners to update.

Agenda

Preliminaries
1. Chair opens the Committee Meeting
2. Who is making minutes?
3. Accept the minutes from the last meeting.
4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.
5. Chair asks whether cacert-board maillist includes any business items that aren't on the agenda yet.
6. Chair introduces the URL of action items to the meeting, and asks for discussion.
Businesses
Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!
1. Accept late business
  1. containing Chair introduces the URL of this agenda to the meeting
2. Status-Updates (if there is a discussion necessary, please add a new Agenda Item/Question)
  1. Keypersons list (initiated by Eva)
  2. Move CAcert Inc. to another country
  3. Installation Instructions (by Etienne) https://wiki.cacert.org/CategoryStepByStep
  4. Team changes in Software Assessment Team relevant for Board to do something from Software Team
3. AGM preparation. (by dirk)
4. Support - quo vadis?
5. SGM (by Etienne)
6. Membership fees (by Michael)
Question Time
Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here
1. When will the next meeting take place? Agree on the date: Provisionally 2015-09-13 19:00UTC
2. Question two added by Your Name Comment: Replace "Question One" by Your Question and add your Name
  - et cetera
Closing
1. Chair closes the Committee Meeting

CAcert Class 1 signature.
1. Re-issuing CAcert Class 1 with SHA2-256 signature. from Benny
2. New Subroots/MD5 issue with Firefox (by Juergen)
Funding - CAcert-Funding-Website (by Juergen)
Usage of CAcert Logo, Stamp, Seal. - Board has to act as PRO (by Juergen)
Payment of hosting costs to secure-u (by dirk)
Arbitration Issues
Appointment of a new Public-Relation-Officer (by Juergen)
Appointment of a new Event-Officer (by Juergen)
Appointment of a new Software-Teamleader (by Juergen)
Add Benjamin Ball to the Finance Team (by Michael, added on 2015-05-29 20:00 UTC)
- Currently Ian and Kevin are on the Finance Team (the persons who have access to the Westpac bank account) but they are not able to respond quickly to requests => add Ben so that situation is mitigated.
Implement the Proposed procedure for review process of non-critical issues (by Felix, added on 2015-05-30 14:00)
From board/board-private: Reactivate Arbitration
From board/board-private: Incidents and Audit
From board/board-private: Arbitrators and Officer Roles
From board/board-private: Video assurances and the blogpost
Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name
- Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.
et cetera

Question Time
Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here
1. When will the next meeting take place? Agree on the date: Provisionally 2015-06-14 19:00UTC
2. Question two added by Your Name Comment: Replace "Question One" by Your Question and add your Name
  - et cetera
Closing
1. Chair closes the Committee Meeting

Minutes

1 Preliminaries

1.1 Opening

Present: dirk, Etienne, Guillaume

Meeting chaired by dirk.

1.2 Minutes taker

Minutes will be taken by dirk.

1.3 Approval last meeting-minutes

They were not provided by Juergen, so they couldn't be approved up to now.

1.4 Disclosure of private communication

Several items were identified:

Membership fee
Mails about AGM, SGM and Support (already on the agenda)
Disputes/Arbitration issues (not to be handled in detail in public)

1.4 Business items from board-mailinglist

1.5 Action items

No progress on action list items

2 Business

2.1 Late Business

No late business items were named.

2.2.1 Status-Updates: Keypersons list

The keypersons list was handed over to Dirk.

The issue of sending the KPL via end2end-encryption, via transport-encryption or unencrypted is still open. Dirk plans to send the list unencrypted immediately before AGM (if not told otherwise by Arbitration).

2.2.2 Status-Updates: Move CAcert to another country

Still in progress, but no news currently

2.2.3 Installation Instructions

There are installation instructions in the wiki, Etienne will take care of getting them translated during winter

2.2.4 Team changes in Software

Dirk noted, that there may probably a loss a Software Assessor in the future (see email on members-mailing-list).
A short discussion started, if AGM, SGM or Board is the correct forum to take care or it should be handled over to Arbitration. The consens was not hand it over to arbitration due to AGM and/or SGM in near future. If necessary the next commitee takes over.

2.3 AGM

The AGM was postponed for 14 days, reasons were not named.
Invitation for the next AGM taking place at 2015-09-27 were already sent out by Secretary
Agenda items were discussed, e.g. "team leads", "adjust arbitration" and "reject arbitration ruling a20150420.1"

2.4 Support

Since Board received an email that M. is not active in Support anymore, so we have a shortage in support.
A discussion started how board should handle this email from M.
Guillaume and Dirk offered to take parts of support as a temporary workaround, Dirk will contact Arbitration within two days with this offer. m20150908.1

2.5 SGM

Secretary notified, that the requirements were not fullfilled by the SGM request, there no SGM is scheduled. Secretary will inform the requesting members about it. If necessary a new SGM request can be done.

2.6 Membership fees

In this special case the membership fees for one member can be waived (m20150908.2)

x.x other items

All other items were not handled, because this Agenda list was somehow broken and most of the items were copied from the last meeting, already done or to be handled in the next meeting.

3 Question time

The next meeting was scheduled to 2015-09-13 19:00 UTC.

Motions

m20150908.1 Temporary solution for support
m20150908.2 I mention to proceed as proposed by the treasurer in proposition A.

Transcript

CategoryBoardMinutes

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2014-06 (last edited 2015-09-08 19:29:41 by dirkastrath)