Committee Meeting 2012-11-18

The meeting will take place at 22:00 UTC in the IRC channel #board-meeting on the CAcert IRC network.

Committee Members: feel free to add a business within the acceptance period or your question to the board below. Others: add a question to the questions section.

Premeeting

  1. Minutes author prepares the minutes from the last meeting

  2. Minutes author prepares the action items. All action owners to update.

  3. Minutes author puts m20121126.1 to accept the minutes

Agenda

  1. Preliminaries
    1. Chair opens the Committee Meeting

    2. Accept the minutes from the last meeting.

    3. Who is making minutes?

    4. Chair asks whether cacert-board-private maillist includes any items that need to be disclosed to Members.

    5. Chair introduces the URL of action items to the meeting, and asks for discussion.

  2. Businesses

    Acceptance of Businesses 48 Hours before beginning of Committee Meeting latest!

    1. AGM progress - permanent item

      • Financial Report

      • Board's diary of events - for all to review

      • others

      • Iang: I propose this be a permanent addition to meeting agendas until the AGM is done & dusted :-)

    2. Discuss Ruling against board added by Iang

    3. Make a Paypal team added by Iang

      • apparently we lack a team to manage the Paypal account. Let's make one. Like the AU account team.

      • Unpaid bills - as an Inc we need to pay our bills. Let's hand over clean payments account to incoming new Board :)

      • incorporate Q2 from Uli into board agenda, as below.

    4. Business added by Your Name Comment: Replace "Business One" by Title of Business and add your Name

      • Additional Inputs Comment: Replace "Additional Inputs"by Description of Business, Description of Reason-Why/Purpose, Additional Comments, Additional Documents, Additional Links, if useful for other Committee Members to prepare for Committee Meeting.

    5. et cetera
  3. Question Time

    Questions from CAcert.org Community Members can be added until beginning of Committee Meeting! As well questions can be asked at "Question Time", without added Question here

    1. Board motion m20110717.6 lacks Documentation by UlrichSchroeter

      • While writing the AGM team report for Assurance I'm stumbled over the Board report:

        • Board continued supporting ATE processes

          • in AU by Iang for the purposes of boosting the Australian Membership by motion m20110717.6 x1)

          • In Manchester by Alexander Bahlo and Ulrich Schroeter by motion m20111220.3

      • x1) the documentation path is incomplete

        1. m20110717.6 reference text only says reimburse AU ATE expenses 

          • Reimburse Ian for AU ATE expenses
That Ian is re-imbursed for AUD 1023.40 from the bank account

        2. Motion references to the board meeting 2011-07-17

        3. Meeting minutes Board meeting 2011-07-17 describes nothing special and therefor lacks any reference 

          • Motion that Ian is reimbursed for AUD 1023.40 from the bank account accepted.

        4. In the Past Events list AU ATE's that did happen:

          1. ATE-Melbourne, dated 2010-12-16, remarked FUNDS, but with a link to m20100912.2 (ATEs to Brisbane and Melbourne)

          2. ATE-Brisbane, dated 2011-01-24, remarked FUNDS, but with a link to m20100912.2 (ATEs to Brisbane and Melbourne)

      • The board motion m20110717.6 is probably a reference to the "earmarked" motion m20100912.2

      • But it lacks documentation!

      • So hereby I request to clarify the Board motion m20110717.6 in the report

    2. Reimburse expenses - addtl. motion required? by UlrichSchroeter

      • The ATE-Manchester Events report (dated 2012-11-08) sent in by Alexander Bahlo has a request for reimbursement of expenses following board motion m20111220.3 included (addtl. reference to Board meeting 2011-12-18 given.

      • Is there a new board motion required or what does it needs to start the process of reimbursement of expenses?

    3. Question Three added by Your Name Comment: Replace "Question One" by Your Question and add your Name

      • et cetera
  4. Closing
    1. Agree on date of the next Committee Meeting
    2. Chair closes the Committee Meeting

Minutes

1 Preliminaries

1.1 Opening

Present: Dirk, Ian, Kevin, Michael, Piers, Tomas, Werner Meeting chaired by Piers.

1.2 Minutes from last meeting

https://wiki.cacert.org/Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/20121111#Minutes

https://community.cacert.org/board/motions.php?motion=m20121126.1

1.3 Minutes taker

Minutes will be taken by Werner. Since Werner was late, he could no longer enter the proxy votes of Ian and Piers. So the votes have been entered in free text.

1.4 Disclosure of private communication

Discussion on Arbitration Case a20110310.1 and letter of intent for Gooze

1.5 Action Items

Financial report ready for OFT

2 Business

2.1 AGM progress

Most reports for the AGM done, the remainig will follow soon. See https://wiki.cacert.org/AGM/BoardReport/2012

The board agreed the Financial report ws lacking details for the meimbers, but no reason to postpome the AGM.

2.2 "Discuss Ruling against board

There was a vivid discussion, but finally postpone to one of the following meetings.

2.3 "Make a Paypal team

For the AU bank account an access team exist. Since there has been delays in negotiating payments, it was suggested and moved to form a similatr team team for Paypal as well. The details the new board shall decide. At present Mario Lipinski, Alexander Prinsier and maybe Lambert Hofstra have old access rights.

3 Question time

Q: 3.1 For what was the payment in Board motion m20110717.6?

A: It was ATE-Melbourne and ATE-Brisbane

3.2 was settled in the meantime

4 Closing

Next meeting will be agreed by the new board.

Motions

Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/20121118 (last edited 2012-12-03 22:01:29 by MichaelTänzer)