Back to AGM Overview - AGM 2021-11-13 - Minutes AGM 2021

Annual General Meeting 2021/2022 on November, 12th, 2022, 20:00 UTC

Welcome to the AGM 2022

Even if the AGM will be held online, you may want to visit Geneva (or for your business trips to another place or some "stay-at-home-holidays" wherever), using this link: http://www.booking.com/index.html?aid=346253

Annual General Meeting 2022, Saturday, 12. November 2022, 20:00:00 UTC = Sat 21:00 Central Europe* = Sat 15:00 NY* = Sun 07:00 Sydney*.....

20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EDT (New York) / Sun 8.11.2020 07:00 AEDT (Sydney)
see time in your country or your region
see motion 20020804.3 for time and date

Please pay the annual fee of 10€ before the meeting by bank transfer or by paypal.
Check the fees of your bank before paying.

Place: https://irc.cacert.org Room: #AGM Please log ins as FirstnameLastname during the AGM, no nick names, please!

Missing information:

How to vote (votebot)

This is the discussion page for the next AGM on 12th Nov. 2022. This page is used to refer to discussions happening around the proposed business.

Contents
1. Annual General Meeting 2021/2022 on November, 12th, 2022, 20:00 UTC

See last AGM preparation page for some examples.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

AGM/TeamReports/2022 (look here for examples)
AGM/MembersReports/2022 (look here for examples)
Board Report 2021-2022 (pdf) is the Board's description of the year
AGM/Diary/2022 is the list of major events
Financial Report 2021-2022 (PDF) is the financial summary required

Agenda

Meeting Administration
1. Who is making minutes?
2. Identification of members with voting rights
3. Identify proxy votes
4. Identification and acceptance of new members
5. Urgent Business (Acceptance of additional resolution into the agenda)?
Ratification of Minutes
1. Annual General Meeting 2020-11-07 AGM/AGM20211113#Minutes_of_AGM_2021-11-13
Presentation of Annual Reports - link
1. Presentation of Executive Report Board Report 2022 (PDF) (not uploaded yet)
2. Presentation of Financial Report Financial Report 2021-2022 (PDF)
3. Presentation of Team Reports
4. Presentation of Member Reports
Special Resolutions
Ordinary Resolutions
Committee Elections

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been received by the Secretary:

Item	Title on Agenda	Call Mail	Discussion Page
from agenda	words	link to member's request	link to wiki

See last AGM preparation page for some failed resolutions that could be updated.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been received by the Secretary:

Item	Title on Agenda	Call Mail	Discussion Page
from agenda	words	link to member's request	link to wiki

Nominations for Member of the Committee

At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary:

Name	Nominated by	Seconded by	Accepted	Comments and link
BrianMcCullough	DirkAstrath	JanDittberner	see transscript of board meeting xxx	link to wiki page?
EtienneRuedin	DirkAstrath	JanDittberner	see transscript of board meeting xxx	link to wiki page?
MichaelRichardson	DirkAstrath	JanDittberner	see transscript of board meeting xxx	link to wiki page?
FrédéricDumas	AlainVaugham	DirkAstrath, JanDittberner	link to post	link to wiki page?
Kim Nilsson	DirkAstrath	JanDittberner	link to post	link to wiki page?
SaschaTernes	DirkAstrath	EtienneRuedin	link to post	link to wiki page?
Name here	link to post	link to post	link to post	link to wiki page?

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

Identify proxy votes

Or what to do if you cannot be present at a General Meeting

The proxies for the meeting are:

Member holding proxy

Member entitled to vote, not present

e-Mail date/time

Minutes

AGM 2022-11-12

President, BrianMcCullough opens the meeting at 20:00 UTC.

1 Meeting Administration

1.1 Who is making minutes?

KimNilsson volunteered for taking minutes.

1.2 Identification of members with voting rights

BrianMcCullough, EtienneRuedin, FredericGrither, KimNilsson, SaschaTernes, DirkAstrath, MichaelRichardson, FredericDumas, AlexanderBahlo - made themselves known before or during the meeting

JanDittberner - present, but hasn't spoken yet

1.3 Identify proxy votes

none

1.4 Identification and acceptance of new members

none

1.5 Urgent Business (Acceptance of additional resolution into the agenda)?

none

2 Ratification of Minutes

2.1 Annual General Meeting 2020-11-07 AGM/AGM20211113#Minutes_of_AGM_2021-11-13

No VoteBot, so we decided to count the votes manually. KimNilsson will count, and enter in the minutes.

KimNilsson moves to accept the minutes from last year's Annual General Meeting

Seconded by EtienneRuedin

Aye: FredericDumas, FredericGrither, SaschaTernes, MichaelRichardson, EtienneRuedin, KimNilsson, BrianMcCullough

Naye:

Abstain: DirkAstrath

Aye: 7, Naye: 0, Abstain: 1

Last year's minutes were accepted.

3 Presentation of Annual Reports

3.1 Presentation of Executive Report

President's report was emailed out to everyone a week before the meeting.

BrianMcCullough & DirkAstrath talks about CAcert OpenID, for which JanDittberner created the POC.

3.2 Presentation of Financial Report

DirkAstrath explains why Expenses is written as 0 on the post for Secure-U, and that in the future the expenses for server hosting a BIT will be paid directly by CAcert.

Treasurer, MichaelRichardson, simply states that CAcert had revenue in 2021/2022 and no expenses on the books.

EtienneRuedin moves to approve the annual accounts as presented and that the committee be discharged.

Aye: EtienneRuedin, FredericGrither, SaschaTernes, AlexanderBahlo, MichaelRichardson, KimNilsson, DirkAstrath, BrianMcCullough2

Naye: FredericDumas

Abstain:

Aye: 8, Naye: 1, Abstain: 0

3.3 Presentation of Team Reports

https://wiki.cacert.org/AGM/TeamReports/2022

3.4 Presentation of Member Reports

none

4 Special Resolutions

none

5 Ordinary Resolutions

none

6 Committee Elections

EtienneRuedin explains that the board should consist of seven persons. There are six nominations.

SaschaTernes is no longer interested in being on the board. FredericGrither expresses his interest.

DirkAstrath nominates FredericGrither for board member, seconded by BrianMcCullough.

Accepting their nominations: EtienneRuedin, KimNilsson, BrianMcCullough, FredericDumas, FredericGrither,

EtienneRuedin moves to elect the following people for the committee 2022/2023 of CAcert Inc: BrianMcCullough EtienneRuedin MichaelRichardson FredericDumas KimNilsson FredericGrither.

Seconded by SaschaTernes

Aye: EtienneRuedin, SaschaTernes, AlexanderBahlo, BrianMcCullough2, FredericGrither, DirkAstrath, FredericDumas, KimNilsson

Naye:

Abstain:

Aye: 8, Naye: 0, Abstain: 0 - The following people were elected for the committee 2022/2023 of CAcert Inc: BrianMcCullough EtienneRuedin MichaelRichardson FredericDumas KimNilsson, FredericGrither

At 22:04 UTC the president called the Annual General Meeting of CAcert, Inc. as finished

Administration

Action	Fix Date	When done?	Remarks (Statutes §)
start the ball rolling	?	2022-07-01	all within 6 months by end of Financial Year (24.2)
fix the date	?	2022-09-01 (list, by sec.)	all within 6 months by end of Financial Year (24.2)
call for Team reports	?	2022-09-01 (list, by sec.) 2022-10-06	all within 6 months by end of Financial Year (24.2)
start with Finance report	2022-07-01		all within 6 months by end of Financial Year (24.2)
start with Board report	2022-07-01		all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report	2022-10-		4 weeks before the date fixed AGM
check the register of members	2022-10-		3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing	2022-10-22	2022-10-14	3 weeks before the date fixed AGM
anticipated date: July 2014			~1 months before the date fixed AGM
prepare a call, send the Annual Report to members	2021-10-16 2021-10-30	2022-11-03	2 or 4 weeks before the date fixed AGM probably with the notice to the members (25(2)a-c)
announce date, for notification	2022-10-22 {g}	2022-10-14	3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions	2022-10-22 {g} **	2022-10-14	3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions	2022-10-29 {0} **	2022-10-14	2 weeks before the date fixed AGM (27.1)
announce date for nominations	2022-11-05 **	2022-10-14	7 days before the date fixed AGM (16.1(b))
early ballots	2022-10-29 {0} until 2022-11-12 19:00 UTC is in your timezone		14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline	until 2022-11-11 20:00 UTC is in your timezone	## {g}	24 hours before the date/time fixed AGM (34.1)

For the Secretary?

check the register of members
call for payments, to bring all members up to full standing
prepare a call
anticipated date: end October / start November?
announce date, for resolutions and nominations
send out call