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Next Annual General Meeting 2017-2018

Annual General Meeting 2017, December 16th

20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EST (New York) / 17.12.2017 07:00 AEDT (Sydney)

see time in your country or your region see motion for time and date

This is the discussion page for the next AGM on 16th December 2017. This page is used to refer to discussions happening around the proposed business.

• Contents

  1. Annual General Meeting 2017, December 16th
     1. 20:00 GMT / 20:00 UTC / 21:00 CET (Berlin/Zurich) / 15:00 EST (New York) / 17.12.2017 07:00 AEDT (Sydney)
     2. Report Works-in-Progress
     3. Agenda
     4. Nominations for Member of the Committee
     5. Ordinary Resolutions
     6. Special Resolutions -- Rule Changes
     7. Identify proxy votes
     8. Administration
     9. Minutes of AGM 2017-12-16

• See last AGM preparation page for some examples.

Report Works-in-Progress

Note any reports from the Community and Teams to the Association here:

• AGM/TeamReports/2017 (look here for examples)

• AGM/MembersReports/2017 (look here for examples)

• AGM/BoardReport/2017 is the Board's description of the year

• AGM/Diary/2017 is the list of major events

• AGM/FinancialReport/2017 is the financial summary required (not started)

Agenda

1. Meeting Administration
   1. Who is making minutes?
   2. Identification of members with voting rights
   3. Identify proxy votes
   4. Identification and acceptance of new members
   5. Urgent Business (Acceptance of additional resolution into the agenda)?
2. Ratification of Minutes

   1. Annual General Meeting 2016-12-18 AGM/AGM2016-12-18#Minutes_of_AGM_2016-12-18

3. Presentation of Annual Reports - link

   1. Presentation of Executive Report
   2. Presentation of Financial Report
   3. Presentation of Team Reports
   4. Presentation of Member Reports
4. Special Resolutions
5. Ordinary Resolutions
6. Committee Elections

Nominations for Member of the Committee

At each AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.

The following nominations have been received by the Secretary: ( Note: All nominations were from the floor during the AGM. )

Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person.

Ordinary Resolutions

A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.

The following (ordinary) resolutions will be / have been received by the Secretary:

Special Resolutions -- Rule Changes

A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.

The following special resolutions will be / have been received by the Secretary:

• See last AGM preparation page for some failed resolutions that could be updated.

Identify proxy votes

The proxies for the meeting are:

• Member holding proxy	Members entitled to vote, not present	e-Mail date/time
  1. Gero Treuner, 2. Etienne Ruedin	Dirk Astrath (in the case of my absense)	Fri, 15 Dec 2017 16:47 UTC
  1. Dirk Astrath, 2. Brian McCullough, 3. Gero Treuner	Etienne Ruedin (in the case of my absense)	Fri, 15 Dec 2017 18:46 UTC
  1. Ian Grigg, 2. Gero Treuner	Bernd Jantzen (in the case of my absense)	Sat, 16 Dec 2017 11:40:40 +0100 UTC / Sat, 16 Dec 2017 15:14:41 +0100 UTC (*)

(*) On Sat, 16 Dec 2017 11:40:40 B.J. asked if he is to late or not for a Proxy, as there where two different information in the table on the bottom of the agenda. In fact, there is a 24h rule, but on the Agenda is mentioned a time 1h before the AGM. This is a mistake of copy-pasting. The secretary proposed to send the proxy demand and it should be on the assembly to accept it or not. It could be accepted in a kind of relxed rules (https://wiki.cacert.org/PracticeOnNames#Relaxed_Rules) as a member should not be fined for an error of the secretary.

Administration

For the Secretary?

• Action	Fix Date	When done?	Remarks (Statutes §)
  start the ball rolling	?	2017-08-10	all within 6 months by end of Financial Year (24.2)
  call for Team reports	2017-08-10	2017-09-02 (list, by sec.) 2017-00-00 (mail, by treas.)	all within 6 months by end of Financial Year (24.2)
  start with Finance report	2017-08-26		all within 6 months by end of Financial Year (24.2)
  start with Board report	2017-08-26		all within 6 months by end of Financial Year (24.2)
  Prepare and compile the Annual Report	2015-11-18		4 weeks before the date fixed AGM
  check the register of members	2017-11-25	{g}	3 weeks before the date fixed AGM
  call for payments, to bring all members up to full standing	2017-11-25		3 weeks before the date fixed AGM
  anticipated date: July 2014			~1 months before the date fixed AGM
  prepare a call, send the Annual Report to members	2017-11-		2 or 4 weeks before the date fixed AGM probably with the notice to the members (25(2)a-c)
  announce date, for notification	2017-11-25 {g}		3 (2) weeks before the date fixed AGM (27.1, 27.2)
  announce date, for special resolutions	2017-11-25 {g}		3 weeeks before the date fixed AGM (27.2)
  announce date, for resolutions	2017-12-02 {0}		2 weeks before the date fixed AGM (27.1)
  announce date for nominations	2017-12-09		7 days before the date fixed AGM (16.1(b))
  early ballots	2017-12-02 {0} until 2017-12-16 19:00 UTC is in your timezone		14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
  proxys deadline	until 2017-12-16 19:00 UTC is in your timezone	{g}	24 hours before the date/time fixed AGM (34.1)

• Notifications to be sent under Inc rules 41(c)

For the Secretary?

• check the register of members
• call for payments, to bring all members up to full standing
• prepare a call
• anticipated date: end October / start November?
• announce date, for resolutions and nominations
• send out call

Minutes of AGM 2017-12-16

1 Meeting administration

The AGM took place on 2017-12-16 in the #agm channel on irc.cacert.org.

Attendees: 6 members at the opening of the meeting

Proxies: 3 proxy votes

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Chaired by Dirk Astrath (President) at 20:06 UTC.

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1.1 Who is making minutes?

Brian McCullough volunteered to make minutes for the meeting.

1.2 Identification of members with voting rights

Etienne Ruedin (Secretary) confirmed that all members present in the channel are entitled to vote.

1.3 Identify proxy votes

The proxies for the meeting are:

1.4 Identification and acceptance of new members

Secretary reported that there are no pending membership applications.

1.5 Urgent business

No proposals for additional agenda items received by Secretary or from the floor.

2. Ratification of Minutes

2.1 Ratification of the minutes for the Annual General Meeting 2016-12-19

The previous minutes were discussed, and found not to have been prepared prior to this meeting. Discussion ensued, and logs for that meeting were found.

3 Presentation of Annual Reports

3.1 Presentation of Executive Report

Board report presented at https://wiki.cacert.org/AGM/BoardReport/2017.

3.2 Presentation of Financial Report

The financial report for Financial Year 2016-2017 was presented at https://wiki.cacert.org/AGM/FinancialReport/2017.

3.3 Presentation of Team Reports

The Team Reports may be found at: https://wiki.cacert.org/AGM/TeamReports/2017.

4 Special Resolutions

No special Resolutions were proposed.

5 Ordinary Resolutions

No Ordinary Resolutions were proposed.

6 Election of office-bearers of the association and ordinary members of the committee.

Secretary announced that there were four nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (2):

Nominated members, and the new Board are:

• Karl-Heinz Goedderz

• Brian McCullough

• Peter Nunn
• Etienne Ruedin

7 Meeting Closure

The AGM was closed at 21:54 UTC by the chair.

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