Back to AGM Overview - AGM 2022-11-12 - Minutes AGM 2022
Annual General Meeting 2022/2023 on November, 11th, 2023, 19:00 UTC
Even if the AGM will be held online, you may want to visit Geneva (or for your business trips to another place or some "stay-at-home-holidays" wherever), using this link: http://www.booking.com/index.html?aid=346253
Annual General Meeting 2023, Saturday, 11. November 2023, 19:00:00 UTC = Sat 20:00 Central Europe* = Sat 14:00 NY* = Sun 06:00 Sydney*.....
- 19:00 GMT / 19:00 UTC / 20:00 CET (Berlin/Zurich) / 14:00 EDT (New York) / Sun 12. Nov. 2023 06:00 AEDT (Sydney)
Please pay the annual fee of 10€ before the meeting by bank transfer or by paypal. |
Place: https://irc.cacert.org Room: #AGM Please log ins as FirstnameLastname during the AGM, no nick names, please!
QR Code to add the AGM to your calendar
How to vote (votebot)
The votebot is running on irc.cacert.org and is connected to the channels #agm and #vote.
< VoteBot> Help for VoteBot < VoteBot> < VoteBot> VoteBot understands the following commands: < VoteBot> < VoteBot> HELP - this help < VoteBot> VOTE <topic> - start a vote on <topic> if no other vote is running < VoteBot> CANCEL - cancel the currently running vote
a vote can be started by running
/msg votebot vote test vote
Votebot will start the vote timer and will post a short acknowledgement to both #agm and #vote:
< VoteBot> New Vote: jandd has started a vote on "test vote"
After starting a vote the bot listens in #vote and you can vote their using one of the following keywords (defined in https://git.cacert.org/cacert-votebot.git/tree/src/main/java/org/cacert/votebot/shared/VoteType.java#n33):
keyword |
meaning |
aye, yes, oui, ja |
yes, I agree |
naye, nay, no, non, nein |
no, I disagree |
abstain, enthaltung, abs |
abstain |
Proxy votes can be posted by a command like this in #vote:
proxy <person> <keyword>
The votebot will send a message 30 seconds before the vote ends:
< VoteBot> Voting on "test vote" will end in 30 seconds.
After the vote timeout (120 seconds) the votebot posts a summary of the result in both #agm and #vote, for example:
< VoteBot> Vote "test vote" stopped by timeout. Calculating results. < VoteBot> Voting on "test vote" has closed. < VoteBot> Results: for vote on "test vote": < VoteBot> AYE: 0 < VoteBot> NAYE: 2 < VoteBot> ABSTAIN: 0
This is the discussion page for the next AGM on 12th Nov. 2022. This page is used to refer to discussions happening around the proposed business.
See last AGM preparation page for some examples.
Report Works-in-Progress
Note any reports from the Community and Teams to the Association here:
AGM/TeamReports/2023 (look here for examples)
AGM/MembersReports/2023 (look here for examples)
Board Report 2022-2023 (pdf) is the Board's description of the year
Financial Report 2022-20223 (PDF) is the financial summary required
Agenda
- Meeting Administration
- Who is making minutes?
- Identification of members with voting rights
- Identify proxy votes
- Identification and acceptance of new members
- Urgent Business (Acceptance of additional resolution into the agenda)?
- Ratification of Minutes
Annual General Meeting 2022-11-12 AGM/AGM2022#Minutes
Presentation of Annual Reports - link
Presentation of Executive Report Board Report 2023 (PDF)
Presentation of Financial Report Financial Report 2021-2022 (PDF)
- Presentation of Team Reports
- Presentation of Member Reports
- Special Resolutions
- Ordinary Resolutions
- Committee Elections
Special Resolutions -- Rule Changes
A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting.
The following special resolutions will be / have been received by the Secretary:
Item |
Title on Agenda |
Call Mail |
Discussion Page |
from agenda |
words |
link to member's request |
link to wiki |
See last AGM preparation page for some failed resolutions that could be updated.
Ordinary Resolutions
A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting.
The following (ordinary) resolutions will be / have been received by the Secretary:
Item |
Title on Agenda |
Call Mail |
Discussion Page |
from agenda |
words |
link to member's request |
link to wiki |
Nominations for Member of the Committee
At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies.
The following nominations have been received by the Secretary:
Name |
Nominated by |
Seconded by |
Accepted |
Comments and link |
Name here |
link to post |
link to post |
link to post |
link to wiki page? |
Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. Also, if you want someone to second your nomination, CC that person.
Identify proxy votes
Or what to do if you cannot be present at a General Meeting
The proxies for the meeting are:
Member holding proxy
Member entitled to vote, not present
e-Mail date/time
Minutes
AGM 2023-11-11
President, BrianMcCullough opens the meeting at 20:00 UTC.
Administration
Action
Fix Date
When done?
Remarks (Statutes §)
start the ball rolling
?
2022-07-01
all within 6 months by end of Financial Year (24.2)
fix the date
?
2022-09-01 (list, by sec.)
all within 6 months by end of Financial Year (24.2)
call for Team reports
?
2022-09-01 (list, by sec.)
2022-10-06all within 6 months by end of Financial Year (24.2)
start with Finance report
2023-07-01
all within 6 months by end of Financial Year (24.2)
start with Board report
2023-07-01
all within 6 months by end of Financial Year (24.2)
Prepare and compile the Annual Report
2023-10-10
4 weeks before the date fixed AGM
check the register of members
2023-10-15
3 weeks before the date fixed AGM
call for payments, to bring all members up to full standing
2023-10-15
2023-10-16
3 weeks before the date fixed AGM
prepare a call, send the Annual Report to members
2023-10-14
2023-10-282022-11-03
2 or 4 weeks before the date fixed AGM
probably with the notice to the members
(25(2)a-c)announce date, for notification
2023-10-21 {g}
2022-10-14
3 (2) weeks before the date fixed AGM (27.1, 27.2)
announce date, for special resolutions
2023-10-21 {g} **
2022-10-14
3 weeeks before the date fixed AGM (27.2)
announce date, for resolutions
2023-10-28 {0} **
2022-10-14
2 weeks before the date fixed AGM (27.1)
announce date for nominations
2023-11-04 **
2022-10-14
7 days before the date fixed AGM (16.1(b))
early ballots
2023-10-28 {0}
until
2023-11-11 19:00 UTC is in your timezone14 days before the date fixed AGM until 1 hour before the AGM starts (16.7)
proxys deadline
## {g}
24 hours before the date/time fixed AGM (34.1)
For the Secretary?
- check the register of members
- call for payments, to bring all members up to full standing
- prepare a call
- announce date, for resolutions and nominations
- send out call