## page was renamed from AGM/Next . '''Back to [[AGM|AGM Overview]]''' - '''[[AGM/AGM20140720|AGM 2014-07-20]]''' - postponed AGM in september: [[AGM/AGM2015-09-27|AGM 2015-09-27]] ---- = Next Annual General Meeting 2015-2016 = This is the discussion page for the next AGM covering the Financial Year 2015/2016. This page is used to refer to discussions happening around the proposed business. * See [[AGM/AGM20140720|last AGM history]] for the discussion surrounding '''the last AGM''' last year July. == When == . '''Motion: that we hold our Annual General Meeting for the Financial Year 2015/2016 on 2016-12-18 20:30 UTC [[https://community.cacert.org/board/motions.php?motion=m20161119.7|m20161119.7]]''' . motion from [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/2013xxxxx|board meeting 2016-11-19]] . See when [[http://www.timeanddate.com/worldclock/fixedtime.html?day=18&month=12&year=2016&hour=20&min=00&sec=0|2016-12-18 20:30 UTC is in your timezone]]. '''Please note, that in Oatley/CAcert Headquarters the meeting will be held on December 19th in the early morning.''' <> == Report Works-in-Progress == Note any reports from the Community and Teams to the Association here: * [[AGM/TeamReports/2016]] (look [[AGM/TeamReports|here]] for examples) * [[AGM/MembersReports/2016]] (look [[AGM/MembersReports|here]] for examples) * [[AGM/BoardReport/2016]] is the Board's description of the year * [[AGM/Diary/2016]] is the list of major events . including * [[AGM/AGM2015-09-27#Minutes|AGM 2015-09-27 minutes]] * [[AGM/AGM20151122#Minutes|AGM 2015-11-22 minutes]] * [[SGM/20160409#minutes|SGM 2016-04-09 minutes]] * [[SGM/SGM20160410#minutes|SGM 2016-04-10 minutes]] * [[AGM/FinancialReport/2016]] is the financial summary required === CAcert Annual Report 2016 (compiled) === * [[AGM/AGM20151122/CAcert_Annual_Report_2016]] == Agenda == 1. Meeting Administration 1. Who is making minutes? 1. Identification of members with voting rights 1. Identify proxy votes 1. Identification and acceptance of new members 1. Urgent Business (Acceptance of addtl. resolution into the agenda)? 1. Ratification of Minutes 1. Annual General Meeting 2015-09-27 [[AGM/AGM2015-09-27#Minutes]] 1. Annual General Meeting 2015-11-22 [[AGM/AGM20151122#Minutes]] 1. Special General Meeting 2016-04-09 [[SGM/20160409#minutes]] 1. Special General Meeting 2016-04-10 [[SGM/SGM20160410#minutes]] 1. Presentation of Annual Reports - '''link''' 1. Presentation of Executive Report 1. Presentation of Financial Report 1. Presentation of Team Reports 1. Presentation of Member Reports 1. Special Resolutions 1. Rule16Proposal 1. WindDownCAcert1 1. WindDownCAcert2a 1. WindDownCAcert2b 1. WindDownCAcert2c 1. WindDownCAcert2d 1. WindDownCAcert3a 1. WindDownCAcert3b 1. WindDownCAcert3c 1. WindDownCAcert3d 1. WindDownCAcert3e 1. WindDownCAcert3f al 1. Ordinary Resolutions SGM about winding down CAcert Inc 1. Committee Elections == Nominations for Member of the Committee == === Legal requirements === * [[Brain/CAcertInc/AssociationRules#Part_3_The_committee|Association Rules §15 Constitution and membership: 7 members]] * [[http://www.legislation.nsw.gov.au/fragview/inforce/act+7+2009+pt.4-div.1+0+N?nohits=y&tocnav=y&xref=Type%3Dact%20AND%20Year%3D2009%20AND%20no%3D7|Associations Incorporation Act §28.2: at least 3 of whom are ordinarily resident in Australia]] === Nominations === At each next AGM, the Committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies. Acceptance: {0} pending, {+} accepted, {-} declined ||Name ||Nominated by ||Seconded by ||Accepted || Country ||Comments and link || || Gero Treuner || Eva Stoewe || Piet Starreveld || {+} || DE || || || Dirk Astrath || Eva Stoewe || Piet Starreveld || {+} || DE || || || Etienne Ruedin || Eva Stoewe || Piet Starreveld || {+} || CH || [[https://lists.cacert.org/wws/arc/cacert-members/2016-12/msg00022.html|restrictions]] || || Alex Robertson || Eva Stoewe || Piet Starreveld || {-} || UK || || || Robert Cruikshank || Etienne Ruedin || Eva Stoewe || {0} || AU || || || Peter Yuill || Etienne Ruedin || Eva Stoewe || {0} || AU || || || Brian McCullough || Eva Stoewe || Ian Alastair Robertson || {+} || || || Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person. After the election, [[AGM/NewBoardCheckList|Checklist for new Board]]. == Ordinary Resolutions == A member may propose a resolution in a general meeting. Members must be notified 14 days in advance of the motions, in a call for a general meeting. See more rules at [[AGM/Resolutions]]. The following (ordinary) resolutions will be / have been proposed: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion'' || ''Result'' || ||''SGM about winding down CAcert Inc'' ||''SGM about winding down CAcert Inc'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/SGMWindDownCAcert|SGMWindDownCAcert]]'' || || == Special Resolutions -- Rule Changes == A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. See more rules at [[AGM/Resolutions]]. The following (ordinary) resolutions will be / have been proposed: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion'' || ''Result'' || || ''Proposal for Rule change of CAcert Inc statutes rule 16'' ||''Rule16Proposal'' ||by Eva Stoewe ||''[[http://wiki.cacert.org/Brain/CAcertInc/Rule16Proposal|Rule16Proposal]]'' || || ||''Wind down CAcert Inc 1'' ||''Wind down CAcert Inc 1'' ||''by Philipp Dunkel'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert1|WindDownCAcert1]]'' || || ||''Wind down CAcert Inc 2'' ||''Wind down CAcert Inc 2a'' ||''by Gero Treuner'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert2|WindDownCAcert2]]'' || || ||''Wind down CAcert Inc 2'' ||''Wind down CAcert Inc 2b'' ||''by Gero Treuner'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert2|WindDownCAcert2]]'' || || ||''Wind down CAcert Inc 2'' ||''Wind down CAcert Inc 2c'' ||''by Gero Treuner'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert2|WindDownCAcert2]]'' || || ||''Wind down CAcert Inc 2'' ||''Wind down CAcert Inc 2d'' ||''by Gero Treuner'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert2|WindDownCAcert2]]'' || || ||''Wind down CAcert Inc 3'' ||''Wind down CAcert Inc 3a'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert3|WindDownCAcert3]]'' || || ||''Wind down CAcert Inc 3'' ||''Wind down CAcert Inc 3b'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert3|WindDownCAcert3]]'' || || ||''Wind down CAcert Inc 3'' ||''Wind down CAcert Inc 3c'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert3|WindDownCAcert3]]'' || || ||''Wind down CAcert Inc 3'' ||''Wind down CAcert Inc 3d'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert3|WindDownCAcert3]]'' || || ||''Wind down CAcert Inc 3'' ||''Wind down CAcert Inc 3e'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert3|WindDownCAcert3]]'' || || ||''Wind down CAcert Inc 3'' ||''Wind down CAcert Inc 3f'' ||''by Eva Stoewe'' ||''[[http://wiki.cacert.org/Brain/CAcertInc/WindDownCAcert3|WindDownCAcert3]]'' || || == 1.3 Identify proxy votes == The proxies for the meeting are: || ''Member holding proxy'' || ''Members entitled to vote, not present'' || e-Mail date/time || || 1. Eva Stoewe, 2. Dirk Astrath || Lambert Hofstra || 2016-12-17 09:40 UTC || || 1. Eva Stoewe, 2. Dirk Astrath, 3. Gero Treuner || Martin Papst (in the case of my absense)|| 2016-12-17 10:53 UTC || == Administration == For the Secretary? || Action || Fix Date || When done? || Remarks || || start the ball rolling || 2016-07-01 || 2016-xx-xx {g} || all within 6 months by end of Financial Year (24.2) || || call for Team reports || || {g} || all within 6 months by end of Financial Year (24.2) || || start with Finance report || || {g} || all within 6 months by end of Financial Year (24.2) || || start with Board report || || {g} || all within 6 months by end of Financial Year (24.2) || || Prepare and compile the Annual Report || || {g} || 4 weeks before the date fixed AGM || || check the register of members || 2016-11-13 || 2016-11-13 {g} || 3 weeks before the date fixed AGM || || call for payments, to bring all members up to full standing || 2016-11-13 || {g} || 3 weeks before the date fixed AGM || || anticipated date: December 2016 || 2016-11-20 {g} || 2016-11-20 || ~1 months before the date fixed AGM || || prepare a call, send the Annual Report to members || || {g} || 2 or 4 weeks before the date fixed AGM <
> probably with the notice to the members<
> (25(2)a-c) || || announce date, for notification || 2016-11-21 {g} || 2016-11-21 {g} || 3 (2) weeks before the date fixed AGM (27.1, 27.2) || || announce date, for special resolutions || {g} || {g} || 3 weeeks before the date fixed AGM (27.2) || || announce date, for resolutions || {0} || {g} || 2 weeks before the date fixed AGM (27.1) || || announce date for nominations || || {g} || 7 days before the date fixed AGM (16.1(b)) || || early ballots || {0} <
>until<
>[[http://www.timeanddate.com/worldclock/fixedtime.html?day=18&month=12&year=2016&hour=19&min=30&sec=0|2016-1218 19:30 UTC is in your timezone]] || || 14 days before the date fixed AGM until 1 hour before the AGM starts (16.7) || || proxys deadline || until [[http://www.timeanddate.com/worldclock/fixedtime.html?day=17&month=12&year=2016&hour=20&min=30&sec=0|2016-12-17 20:30 UTC is in your timezone]] || {g} || 24 hours before the date/time fixed AGM (34.1) || * Notifications to be sent under Inc rules 41(c) == References == === Logfiles === ==== AGM 2015-11-22 ==== * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/agm-2013-11-17.215912+0100CET.txt]] == Minutes of AGM 2014-07-20 == * see [[AGM/AGM20140720#Minutes]] ---- <> == Minutes of AGM 2016-12-18 == to be written === 1 Meeting administration === ... ... ... ---- . [[CategoryCAcertInc]] . [[AGM/Next/templateAGMNext]]