## page was renamed from AGM/Next ## BEFORE NEXT AGM, RECYCLE THIS PAGE FOR AGM/NEXT . '''Back to [[AGM|AGM Overview]]''' - '''[[AGM/AGM20121125|AGM 2012-11-25]]''' - '''[[SGM/SGM20130317|SGM 2013-03-17]]''' ---- = Next Annual General Meeting 2012-2013 = This is the discussion page for the next AGM covering the FY 2012/2013. This page is used to refer to discussions happening around the proposed business. * See [[AGM/AGM20121125|last AGM history]] for the discussion surrounding '''the last AGM''' last year November. == When == . '''Motion: that we hold our Annual General Meeting for the Financial Year 2012/2013 on 2013-11-17 21:00 UTC [[https://community.cacert.org/board/motions.php?motion=m20130915.2|m20130915.2]]''' . motion from [[Brain/CAcertInc/Committee/MeetingAgendasAndMinutes/20130915|board meeting 2013-09-15]] . See when [[http://www.timeanddate.com/worldclock/fixedtime.html?day=17&month=11&year=2013&hour=21&min=00&sec=0|2013-11-17 21:00 UTC is in your timezone]]. == Report Works-in-Progress == Note any reports from the Community and Teams to the Association here: * [[AGM/TeamReports/2013]] (look [[AGM/TeamReports|here]] for examples) * [[AGM/MembersReports/2013]] (look [[AGM/MembersReports|here]] for examples) * [[AGM/BoardReport/2013]] is the Board's description of the year * [[AGM/Diary/2013]] is the list of major events . including * [[AGM/AGM20121125#Minutes|AGM 2012-11-25 minutes]] * [[SGM/SGM20130317#Minutes|SGM 2013-03-17 minutes]] * [[AGM/FinancialReport/2013]] is the financial summary required === CAcert Annual Report 2013 (compiled) === * [[AGM/AGM20131117/CAcert_Annual_Report_2013]] == Agenda == 1. Meeting Administration 1. Who is making minutes? 1. Identification of members with voting rights 1. Identify proxy votes 1. Identification and acceptance of new members 1. Urgent Business (Acceptance of addtl. resolution into the agenda)? 1. Ratification of Minutes 1. Annual General Meeting 2012-11-25 [[AGM/AGM20121125#Minutes]] 1. Special General Meeting 2013-03-17 [[SGM/SGM20130317#Minutes]] 1. Presentation of Annual Reports - '''link''' 1. Presentation of Executive Report 1. Presentation of Financial Report 1. Presentation of Team Reports 1. Presentation of Member Reports 1. Special Resolutions 1. ''[[AGM/RuleChange/SpecificationOfRule9|Specification of Rule 9: Fees and subscriptions]]'' 1. ''[[AGM/RuleChange/SpecificationOfRule9Proposal2|Another Proposal for Rule 9]]'' 1. ''[[AGM/RuleChange/OptiontoWaiveMembershipFee|Option to Waive Membership Fee (Rule 9)]]'' 1. Ordinary Resolutions 1. Committee Elections == Nominations for Member of the Committee == At each next AGM, the committee ("Board") is dissolved and a new one is elected. A new Committee should be formed for the term that follows the AGM, up to the next AGM, where the same procedure applies. Acceptance: {0} pending, {+} accepted, {-} declined ||Name ||Nominated by ||Seconded by ||Accepted || C ||Comments and link || ||''Dirk Astrath'' || ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00008.html|Martin Gummi]]'' ||''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00012.html|Werner Dworak]]'' || {+} || DE || ''link to wiki'' || ||''Jürgen Bruckner'' || ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00004.html|Marcus Mängel]]'' ||''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00003.html|Martin Gummi]]'' || {+} || AT || ''link to wiki'' || ||''Werner Dworak'' || ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00006.html|Martin Gummi]]'' ||''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00014.html|Patrick Pointu]]'', ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00015.html|Alex Robertson]]'' || {+} || DE || ''link to wiki'' || ||''Alex Robertson'' || ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00019.html|Werner Dworak]]'' ||''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00021.html|Benny Baumann]]'' || {+} || UK || ''link to wiki'' || ||''Michael Tänzer'' || ''Marcus Mängel'' ||''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00009.html|Werner Dworak]]'', ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-11/msg00010.html|Martin Gummi]]'' || {+} || DE || ''link to wiki'' || ||''Name here'' || ''link to post'' ||''link to post'' ||''link to post'' || XX country code || ''link to wiki'' || Nominations for board directors should be sent to the Secretary (secretary at cacert) in signed email. CC to the cacert-board at cacert. Also, if you want someone to second your nomination, CC that person. After the election, [[AGM/NewBoardCheckList|Checklist for new Board]]. == Ordinary Resolutions == A member may propose a resolution in a general meeting. Members must be notified 14??? days in advance of the motions, in a call for a general meeting. The following (ordinary) resolutions will be / have been proposed: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion'' || ''Result'' || || ''from agenda'' || ''words'' || ''link to member's request'' || ''link to wiki'' || ''Result'' || == Special Resolutions -- Rule Changes == A member may propose a change to the rules, to be voted as a special resolution in a general meeting. Members must be notified 21 days in advance of the motions, in a call for a general meeting. Three proposals for changes of Rules of the Association were received by Secretary in time according to Rule 32 (a) and will be handled as Special Resolutions: The following special resolutions will be / have been proposed: ||''Item'' ||''Title on Agenda'' ||''Call Mail'' ||''Discussion Page'' || || || ''Specification of Rule 9: Fees and subscriptions'' || ''words'' || ''by Benedikt Heintel'' || ''[[AGM/RuleChange/SpecificationOfRule9]]'' || || || ''Another Proposal for Rule 9'' || ''words'' || ''by Michael Taenzer'' || ''[[AGM/RuleChange/SpecificationOfRule9Proposal2]]'' || || || ''Option to Waive Membership Fee'' || ''words'' || ''by Michael Taenzer'' || ''[[https://lists.cacert.org/wws/arc/cacert-members/2013-10/msg00004.html]]'' || || * See [[AGM/AGM20111127/Preparation|last AGM preparation page]] for some examples. == Administration == For the Secretary? || Action || Fix Date || When done? || Remarks || || start the ball rolling || 1st meeting in July 2013 || 2013-09-15 {g} || all within 6 months by end of Financial Year (24.2) || || call for Team reports || 1st meeting in July 2013 || 2013-09-15 {g} || all within 6 months by end of Financial Year (24.2) || || start with Finance report || 1st meeting in July 2013 || || all within 6 months by end of Financial Year (24.2) || || start with Board report || 1st meeting in July 2013 || || all within 6 months by end of Financial Year (24.2) || || Prepare and compile the Annual Report || || || 4 weeks before the date fixed AGM || || check the register of members || || || 3 weeks before the date fixed AGM || || call for payments, to bring all members up to full standing || {r} || || 3 weeks before the date fixed AGM || || anticipated date: end October / start November? || 2013-11-17 {g} || 2013-09-15 || ~2 months before the date fixed AGM || || prepare a call, send the Annual Report to members || until 2013-10-20 {g} || sample: [[https://lists.cacert.org/wws/arc/cacert-members/2012-10/msg00001.html|2012-10-??]] || 2 or 4 weeks before the date fixed AGM <
> probably with the notice to the members<
> (25(2)a-c) || || announce date, for notification || until 2013-10-27 {g} || 2013-10-27 || 3 (2) weeks before the date fixed AGM (27.1, 27.2) || || announce date, for special resolutions || until 2013-10-27 {g} || 2013-10-27 || 3 weeeks before the date fixed AGM (27.2) || || announce date, for resolutions || until 2013-11-03 {0} || no ordinary resolutions proposed in time || 2 weeks before the date fixed AGM (27.1) || || announce date for nominations || until 2013-11-10 {r} || || 7 days before the date fixed AGM (16.1(b)) || || early ballots || starting 2013-11-03 {0} <
>until<
>[[http://www.timeanddate.com/worldclock/fixedtime.html?day=17&month=11&year=2013&hour=20&min=00&sec=0|2013-11-17 20:00 UTC is in your timezone]] || || 14 days before the date fixed AGM until 1 hour before the AGM starts (16.7) || || proxys deadline || until [[http://www.timeanddate.com/worldclock/fixedtime.html?day=16&month=11&year=2013&hour=21&min=00&sec=0|2013-11-16 21:00 UTC is in your timezone]] || || 24 hours before the date/time fixed AGM (34.1) || * Notifications to be sent under Inc rules 41(c) == References == === Logfiles === ==== AGM 2012-11-25 ==== * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20121125/AGM-2012-11-25-log-irc-channel-agm.txt]] * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20121125/AGM-2012-11-25-log-irc-channel-vote.txt]] ==== SGM 2013-03-17 ==== * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/SGM-20130317/2013-03-17.195531+0100CET.txt]] == Minutes of AGM 2012-11-25 == * see [[AGM/AGM20121125#Minutes]] == Minutes of SGM 2013-03-17 == * see [[SGM/SGM20130317#Minutes]] ---- == Logfiles == === AGM 2013-11-17 === * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/agm-2013-11-17.215912+0100CET.txt]] * [[https://svn.cacert.org/CAcert/CAcert_Inc/General_Meetings/AGM-20131117/vote-2013-11-17.221058+0100CET.txt]] <> == Minutes of AGM 2013-11-17 == === 1 Meeting administration === The AGM took place on 2014-11-17 in the #agm channel on irc.cacert.org. || Attendees || 22 members || || Proxies || 5 proxy votes || Opened by Werner Dworak (President) at 21:01 UTC. Chaired by dirk astrath (VicePresident) at 21:11 UTC. ==== 1.1 Who is making minutes? ==== Werner Dworak offered to make minutes for the meeting. ''Editors Remark: Dirk Astrath made minutes for the meeting.'' ==== 1.2 Identification of members with voting rights ==== Tomáš Trnka (Secretary) confirmed that all members present in the channel are entitled to vote. ==== 1.3 Identify proxy votes ==== The proxies for the meeting are: || ''Member holding proxy'' || ''Members entitled to vote, not present'' || || Ulrich Schroeter || Alexander Bahlo, Jeffery Frederick, Nick Bebout || || Marcus Maengel || Fabian Knopf, Juergen Bruckner || ==== 1.4 Identification and acceptance of new members ==== Secretary reported that there are no pending membership applications. ==== 1.5 Urgent business ==== No proposals for additional agenda items received by Secretary or from the floor. Benedikt wants an open discussion about the Association Move after the election. This was added to the agenda. === 2. Ratification of Minutes === ==== 2.1 Ratification of the minutes for the Annual General Meeting 2011-11-27 ==== Secretary announced that voting will be handled by the VoteBot and gave a short overview of rules for voting. Voting was started to accept the (current at the time) [[https://wiki.cacert.org/AGM/AGM2012-11-25]] of the minutes. <> ''Motion [[#agm20131117.1|agm20131117.1]]: Accept minutes of AGM 2012-11-25'' . VoteBot result: * AYE: 20 * NAYE: 0 * ABSTAIN: 6 . CARRIED ==== 2.2 Ratification of the minutes for the Special General Meeting 2013-03-17 ==== Secretary announced that voting will be handled by the VoteBot and gave a short overview of rules for voting. Voting was started to accept the (current at the time) [[https://wiki.cacert.org/AGM/AGM2013-03-17]] of the minutes. <> ''Motion [[#agm20131117.2|agm20131117.2]]: Accept minutes of AGM 2013-03-17'' . VoteBot result: * AYE: 23 * NAYE: 0 * ABSTAIN: 4 . CARRIED === 3 Presentation of Annual Reports === ==== 3.1 Presentation of Executive Report ==== Board [[https://wiki.cacert.org/AGM/BoardReport/2013|report]] presented. No objections were raised. ==== 3.2 Presentation of Financial Report ==== The [[https://wiki.cacert.org/AGM/FinancialReport/2013|financial report]] for Financial Year 2012-2013 was presented. <> ''Motion [[#agm20131117.3|agm20131117.3]]: Approve the Financial Report for presentation to the OFT'' . VoteBot result: * AYE: 21 * NAYE: 0 * ABSTAIN: 1 . CARRIED ==== 3.3 Presentation of Team Reports ==== ## President presented the [[https://wiki.cacert.org/AGM/TeamReports/2012|team reports]] and thanked everyone involved for their work. === 4 Special Resolutions === Three special Resolutions were proposed: (1) [[https://wiki.cacert.org/AGM/RuleChange/SpecificationOfRule9|Specification of Rule 9: Fees and subscriptions]] (2) [[https://wiki.cacert.org/AGM/RuleChange/SpecificationOfRule9Proposal2|Specification of Rule 9: Fees and subscriptions - Second proposal]] (3) Option to Waive Membership Fee After a short discussion about how to handle and vote due to the different proposals of Rule 9 the voting was started: <> ''Motion [[#agm20131117.4|agm20131117.4]]: Accept the Special Resolution proposal "Specification of Rule 9: Fees and subscriptions" as described at https://wiki.cacert.org/AGM/RuleChange/SpecificationOfRule9'' . VoteBot result: * AYE: 3 * NAYE: 10 * ABSTAIN: 11 . NOT PASSED <> ''Motion [[#agm20131117.5|agm20131117.5]]: Accept the Special Resolution proposal "Another Proposal for Rule 9" as described at https://wiki.cacert.org/AGM/RuleChange/SpecificationOfRule9Proposal2'' . VoteBot result: * AYE: 12 * NAYE: 6 * ABSTAIN: 8 . NOT PASSED <> ''Motion [[#agm20131117.6|agm20131117.6]]:Accept the Special Resolution proposal "Option to Waive Membership Fee" '' . VoteBot result: * AYE: 16 * NAYE: 4 * ABSTAIN: 6 . CARRIED === 5 Ordinary Resolutions === No Ordinary Resolutions were proposed. === 6 Election of office-bearers of the association and ordinary members of the committee. === Secretary announced that there wer five nominations accepted for seven committee positions and thus all are taken to be elected according to Rule 16 (2): {{{ - Dirk Astrath - Juergen Bruckner - Werner Dworak - Alex Robertson - Michael Tänzer }}} There were no AU residents on Board so further action is necessary to comply with the Association Act. From the floor Ben Ball, Etienne Ruedin and Robert Cruikshank offered to get nominated, so a voting started for Ben Ball <> ''Motion [[#agm20131117.7|agm20131117.7]]:Accept Ben Ball as member of the committee'' . VoteBot result: * AYE: 18 * NAYE: 0 * ABSTAIN: 5 . CARRIED After the motion it was detected, that Robert currently no member of CAcert Inc., so Etienne was accepted under Rule 16 (4). New Board is: {{{ - Dirk Astrath - Juergen Bruckner - Werner Dworak - Alex Robertson - Michael Tänzer - Ben Ball - Etienne Ruedin }}} === 7 General Discussion === Chair opened the meeting for general discussion. The first question/discussion was from Benedict (as listed under 1.5): Possible move of CAcert to Europe. After a longer discussion an informational poll was made: <> ''Motion [[#agm20131117.8|agm20131117.8]]:INFORMATIONAL POLL ONLY: The now elected board should prepare to move the association from Australia to another country'' . VoteBot result: * AYE: 13 * NAYE: 1 * ABSTAIN: 0 === 8 Meeting closure === The AGM was closed at 00:00 UTC by the chair. === Motions within AGM === || [[#agm20131117.1|agm20131117.1 - Accept the Minutes of Annual General Meeting 2012-11-25]] || {g} CARRIED || || [[#agm20131117.2|agm20131117.2 - Accept the Minutes of Special General Meeting 2013-03-17]] || {g} CARRIED || || [[#agm20131117.3|agm20131117.3 - Accept the CAcert Annual Report including the Financial Report for Financial Year 2012-2013]] || {g} CARRIED || || [[#agm20131117.4|agm20131117.4 - Accept the Special Resolution proposal "Specification of Rule 9: Fees and subscriptions" as described at https://wiki.cacert.org/AGM/RuleChange/SpecificationOfRule9]] || {r} NOT PASSED || || [[#agm20131117.5|agm20131117.5 - Accept the Special Resolution proposal "Another Proposal for Rule 9" as described at https://wiki.cacert.org/AGM/RuleChange/SpecificationOfRule9Proposal2]] || {r} NOT PASSED || || [[#agm20131117.6|agm20131117.6 - Accept the Special Resolution proposal "Option to Waive Membership Fee"]] || {g} CARRIED x^1^ || || [[#agm20131117.7|agm20131117.7 - Accept Benjamin Ball as a member of the Committee]] || {g} CARRIED || || [[#agm20131117.8|agm20131117.8 - INFORMATIONAL POLL ONLY: The now elected board should prepare to move the association from Australia to another country]] || {w} AYE: 13, NAYE: 1, ABSTAIN: 0 || . x^1^ (22:16:23) TomasTrnka: Rules for voting: {{{ In #vote you can vote "aye" or "yes" (if you agree) and "naye" or "no" (if you do not agree). These votes are counted. However, you can also vote "abstain". If you vote "abstain" your vote will not be counted. If you are the proxy for another member you can vote by typing: "proxy membername aye/naye/abstain" }}} ---- . [[CategoryCAcertInc]] . [[AGM/Next/templateAGMNext]]